Temporary Visit for Business/Conference Purposes (Single Entry)
[Definition] A foreign citizen traveling to Japan for business affairs, commerce, conference, etc. for business purposes. It is not permitted to perform activities to undertake revenue generating business operation or activities to receive remuneration.
REQUIREMENTS:
☐ VALID PASSPORT:
Properly signed by bearer, must have at least one blank VISA page.
☐ COMPLETED VISA APPLICATION FORM: (Visa application form)
The applicant must complete the visa application form in black pen or typed. Signature must be wet signature (printed signature not accepted). On the application form, if there is a field not applicable, please write “N/A” or “None”.
☐ ONE PASSPORT SIZE PHOTOGRAPH
One photo, taken within the past six months
Size: 35mm x 45mm (width x height) OR U.S. passport photo size (2in x 2in).
The area from the top of the head to the chin must be no less than 32 mm, and no more than 36 mm high.
Best if taken at a photo studio (poor quality digital photo may not be accepted)
☐ PROOF OF YOUR U.S. IMMIGRATION STATUS: Please submit a copy of one or two of the following:
- Valid U.S. Permanent Resident Card (Green card)
- Valid F1 Visa
- I-20 with valid travel endorsement signature
- Valid J1 Visa
- DS-2019 with valid travel endorsement signature
- Other U.S. valid Visa
- Valid OPT card
- Valid Work Authorization Card
- Any USCIS documents to prove the extension if your visa/green card is expired
☐ FLIGHT ITINERARY/RESERVATION:
Must have the visa applicant’s name and date along with the flight information (STARTING FROM THE US AND COMING BACK TO THE US, INCLUDING THE FLIGHT TO/FROM JAPAN). You do not need to purchase your airline ticket until the visa is approved, however you need to make a reservation. You may want to consider adding trip protection or insurance should you need to cancel. To make a reservation without purchase, please consult with the airline or travel agency.
* Please Note: We are not responsible for tickets, which are unusable due to delay or denial of visa.
☐ LETTER FROM U.S. COMPANY:
Use company letterhead with appropriate signature by manager or higher. The letter must describe the following in Japanese or English: (1) Company name, (2) Company address and phone number, (3) Applicant’s name, Title, or Position, (4) Length of employment, (5) Detailed Purpose of visit, (6) Length of stay in Japan, (7) Guaranteeing financial responsibility for expenses incurred during the trip.
☐ LETTER OF INVITATION FROM THE COMPANY IN JAPAN:
State the purpose of entry in detail to explain activities planned in Japan. (Describe specific activities, instead of vague references such as “visiting company” or “meeting.”)
☐ HOTEL CONFIRMATION(S):
Describe your DETAILED daily activity plan in Japan along with the hotel confirmation(s) (if not booked, on the Schedule of Stay, clearly state the name, address, and phone number for every night with intended accommodation). If joining a tour, please bring a receipt of the tour.
☐ MOST RECENT BANK STATEMENT:
Bank statement must be issued by a bank in the U.S. under your name.
☐ VISA OR CLEARANCE FROM THE COUNTRY YOU INTEND TO ENTER AFTER JAPAN (ONLY if applicable):
If you intend to enter a third country after Japan and a visa is required in that country, you must get that visa first.
☐ PROOF OF CURRENT ADDRESS:
Can be either a copy of valid Driver License (DL) or state ID. If your DL is not your current address, please bring a copy of a utility bill.
☐ VISA FEE:
Please refer to the Visa fee page.
We only accept CASH (exact amount appreciated). We do not accept credit cards or personal checks.
You must pay the fee at our office. Please DO NOT SEND cash, check, or money order by mail.
☐ PRE-PAID SELF-ADDRESSED RETURN ENVELOPE (ONLY if you wish to receive by mail when visa fee is not required)
Please submit a PREPAID self-addressed return envelope. We strongly recommend you use a tracking service such as FedEx.
If you need to pay, you must pick up in person at our office.
☐ DISCLAIMER (ONLY if you wish to receive by mail when visa fee is not required)
Each applicant must sign their own form in pen. Please note that we only accept wet signatures (digital signatures are not accepted).
Additional documents may be requested when necessary.